The importance of gift acknowledgement with matching gift donors


Good morning, DonorDreams readers! In 2015, I relied a little more heavily on friends of mine in the blogosphere to provide guest blog posts to help me through periods of intense travel to visit with non-profit clients. While I’ve managed to slow things down recently, I still plan on featuring some of those same guest bloggers in 2016 because of the positive feedback I received from DonorDreams readers. 

Today’s guest post is from Adam Weinger over at Double the Donation blog. He provides a handful of awesome ideas for how to recognize donors who make matching gifts to your organization.

Gift acknowledgement is important to donors according to Penelope Burk’s research (source: Donor Centered Fundraising). She said on page 46, “. . . 44% of study donors said that prompt gift acknowledgement influences their decision regarding future support.  And , when considered as part of an overall communication strategy that includes personal contact and meaningful information on gifts at work, prompt acknowledgement would influence 93% of respondents  to give again, 64% of them to give more, and 74% of them to give indefinitely.

I hope you enjoy this morning’s post because I think Adam hits the nail on the head with regard to matching gift donors. Here’s to your health!  ~Erik


Don’t Just Ask for Matching Gifts; Say Thanks

By Adam Weinger
Double the Donation

double the donationSomeone once said that, “If a fellow isn’t thankful for what he’s got, he isn’t likely to be thankful for what he’s going to get.” While this quote is great advice for all of us in our own personal lives, it is also good practice for nonprofit organizations.

Gratitude is crucial for nonprofit success. If someone contributed to your organization and never received a follow-up acknowledgement, they’d be very unlikely to give again. But a simple thank-you note or a phone call can make all the difference and keep donors giving for months and years to come. Even small nonprofits can show their gratitude in any number of ways!

But what should you do when matching gifts are thrown into the equation?

The short answer is that you should be thankful for a donor’s contribution as well as their employer’s matching gift. But you might have questions about how saying thank you for matching gifts works in practice.

You’ve come to the right place! We’re going to take a look at a few ways your organization can show your appreciation for matching gifts.

Let’s talk about saying thank you for matching gifts!

For more information about saying thank you in a donor-centered manner, check out this article.

1. Give matching gift shout-outs at your next fundraising event.

shout outIf you want to: A) Get the word out about matching gifts and, B) Thank your donors for submitting matching gift requests, talk them up at your next fundraising event.

Whether you’re hosting an auction for your school or a potluck for your religious organization, fundraising events of all shapes and sizes are the perfect locations for saying thanks for matching gifts and encouraging others to look into having their donations doubled by their employers.

During the event, have a speaker thank those donors who have had their donations matched and provide a brief explanation of how matching gifts work to those who might not know.

A captive audience can easily be encouraged to look into matching gifts if you say thank you for the ones you have already received. Try acknowledging and appreciating your matching gift donors to encourage others to double their donations!

2. Personalize your acknowledgements

personalizeAfter asking for donations, receiving those contributions, marketing matching gifts, and receiving those matching gifts, you’ll need to personally thank your donors.

Donor acknowledgement should already be a part of your stewardship strategy, but when matching gifts are involved, you have to say thank you twice. Two donations means two acknowledgements.

And just like your thank you letters to donors should be personalized, your matching gift acknowledgements shouldn’t be cookie-cutter templates.

Instead, use the donor’s preferred name in the greeting, mention their past contribution, and thank them for taking the time to submit a matching gift request. Make sure you reference their employer and the amount of the donation.

Because the process of submitting and verifying a matching gift can take weeks and sometimes even months, a donor may have even forgotten that they submitted a request. Your thank you letter will remind them and perhaps encourage them to donate again in the near future!

3. Offer incentives for major matching gifts.

appreciatedMany companies will set a cap for the amount that they will match. Even though this limit is in place, it doesn’t mean that your nonprofit can’t potentially receive two major gifts.

If this occurs, your nonprofit should show sincere and genuine appreciation for the two contributions made possible by your donor and their employer.

Host a dinner or luncheon in your major gift donors’ honor or dedicate a building, wing, or room to them. You can feature your major gift donors and their employers in your newsletter, on your website, and on your various social media accounts. If they donated toward a large, tangible project, have them at the grand opening or ground breaking. 

There are numerous ways you can show your major gift donors you appreciate them and their employers matching donations.

You can also potentially form a partnership with their employer by extending your thanks to them as well. When a major gift is matched, it means more donations for your nonprofit, but it also means an outpouring of appreciation and gratitude.

4. Say thank you to donors’ employers.

thank you noteIt’s easy to get swept up in saying thanks to your donors for their contributions (and rightly so!), but let’s not forget where those matching funds are coming from!

Your donors’ employers shouldn’t be left in the lurch when it comes to your matching gift acknowledgements.

Those sincere acknowledgements can help pave the way to exciting and rewarding partnerships with those corporations. You might even be able to benefit from other corporate giving programs that your partner companies institute.

5. Say thanks in different ways.

electronic communicationsNot all of your donors are going to check their emails on a daily or hourly basis. Others might detest direct mail.

Make sure that you’re saying thank you according to your supporters’ communication preferences.

If a donor mailed a check in and then had their donation matched, it might be fair to assume that they prefer direct mail. If a donor always makes donations online and uses text-to-give to donate to your fundraising campaigns, they might prefer electronic communication over tangible acknowledgements.

Find out what works best for your supporters and plan accordingly. You wouldn’t want to discourage a donor from giving again just because you didn’t send the correct form of acknowledgement.

*     *     *     *     *

Saying thank you for your donors’ contributions isn’t just a good exercise in gratitude. It is also a great way to keep donors giving over time. Acknowledging matching gifts is just another part of the stewardship puzzle. If you take the previous five steps into consideration and make them a part of your acknowledgement strategy, your donors (and the companies they work for) will know that you see them as more than just ATMs. You’ll form stronger relationships that will be mutually beneficial in the months and years to come.

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About DonorDreams

Erik got his start working in the non-profit field immediately upon graduation with his masters degree in 1994. His non-profit management and fundraising experience numbers nearly 20 years. His teachable point of view around resource development is influenced by the work of Penelope Burk and those professionals subscribing to a "donor centered" paradigm. Donors have dreams and it is our responsibility to be dream-makers because donors are not ATMs.

Posted on February 9, 2016, in nonprofit. Bookmark the permalink. Leave a comment.

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